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Privacy Policy

How BoatLog handles your club's and members' information.

Last updated: 16 July 2026 · Draft

This is a placeholder policy. The sections below outline our approach in plain language and will be reviewed and completed as BoatLog's data-handling practices settle. Nothing here is legal advice.

Who we are

BoatLog is a product of Civil Digital, a Bedford-based UK digital consultancy. BoatLog provides software that helps rowing clubs manage memberships, boat bookings and damage reporting. This policy explains what personal data we collect, why, and how we look after it.

Information we collect

  • Account details — names, email addresses and roles of club members and administrators.
  • Club activity — boat bookings, outing logs and damage reports created within BoatLog.
  • Contact information — details you provide when you start a free trial, sign up your club, or get in touch.
  • Technical data — basic usage and device information needed to run and secure the service.

How we use your information

  • To provide and operate the BoatLog service for your club.
  • To manage memberships, bookings and damage reports.
  • To keep the service secure and to prevent misuse.
  • To contact you about your account or, where you've opted in, about product updates.

Sharing your information

We do not sell your personal data. We only share it with trusted service providers who help us run BoatLog, or where we are required to by law. Your club's data is kept within your club and is not shared with other clubs.

Data retention

We keep personal data only for as long as it is needed to provide the service or as required by law. When it is no longer needed, we securely delete or anonymise it.

Your rights

Depending on where you live, you may have the right to access, correct or delete your personal data, or to object to certain processing. To make a request, contact us using the details below. UK users may also complain to the Information Commissioner's Office (ICO).

Security

We take reasonable technical and organisational measures to protect your information against loss, misuse and unauthorised access. Further technical detail is available on request.

Changes to this policy

We may update this policy as BoatLog develops. When we do, we'll change the "last updated" date above and, where appropriate, let you know directly.

Contact us

Questions about this policy or your data? Get in touch: