Boat damage reporting and out-of-service tracking for rowing clubs

Damage that doesn't get reported is damage that gets worse

Every club has a boat with a hairline crack that "someone mentioned once." Damage that isn't logged properly tends to get rowed on anyway — because nobody wrote it down, nobody told the next crew, and by the time it's noticed by a coach or captain it's a bigger repair than it needed to be. A sticky note on the rack or a message in a group chat that scrolls away isn't a record; it's a rumour.

A boat fleet is also the club's biggest single asset. Knowing exactly what state it's in — what's fully serviceable, what's flagged, what's being repaired — matters for planning outings, budgeting for repairs, and simply not sending a novice crew out in a boat that shouldn't be on the water.

Report damage in the moment, not after the fact

BoatLog lets whoever notices damage report it there and then — at the boathouse kiosk when a boat is signed back in, or from their own device. A short note on what happened and how bad it looks is enough to get it on record, attached to the boat and the outing it came from, so there's no ambiguity about when or how it happened.

Flag it out of service, automatically taken out of the picture

Once a boat is flagged out of service, it drops out of what's available to book or sign out — so nobody can grab it by mistake before it's been looked at. It stays flagged until someone responsible for the fleet marks the repair done and puts it back into circulation. No more relying on a boat being physically turned around on the rack as the only signal that it's out of action.

A maintenance history for every boat

Because every damage report is logged against a specific boat, a history builds up over time — what's gone wrong, when, and when it was fixed. That's useful for spotting a boat that keeps coming back with the same fault, for planning maintenance spend, and for handover when committee roles change hands, instead of that knowledge living in one outgoing bosun's head.

Works the same way offline

Damage reporting runs on the same offline-first foundation as boat sign-out — so a report logged with no signal at the water's edge still saves to the device and syncs once it's back online. Nothing gets lost because the boathouse WiFi was down.

Damage reporting also plugs into the rest of BoatLog: a damaged boat can be part of what a British Rowing incident report covers, and it's one more thing your safety picture takes into account when deciding what's fit to go out.