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Taking a junior squad to a regatta: a club checklist

For coaches and team managers taking juniors to the National Schools' Regatta or any away regatta.

By Civil Digital, the team building BoatLog · Last updated

BoatLog is independent software from Civil Digital. It is not affiliated with or endorsed by British Rowing or any organisation named in this guide. Always check the current official guidance and follow your club's own procedures.

Before you go

  • Consent and contacts: parent or guardian consent for the trip, and emergency contacts for every junior.
  • Medical information: allergies, medication and conditions known to the adults in charge.
  • Supervision: enough adults, appropriately checked under your club's safeguarding policy, with a named lead.
  • Overnight stays: follow British Rowing's safeguarding guidance for trips away.
  • Entries: correct junior age categories and memberships.

On the day

  • Know where every junior is, and when they're boating.
  • Agree a meeting point and a way of calling everyone in.
  • Food, water, sun cream or warm kit, depending on the weather.
  • A plan for a capsize, injury or lost child.

Afterwards

Get everyone home with the right adult, report any incident or near miss, and log any damage to the boats.

How BoatLog helps

BoatLog keeps DBS checks and qualifications for coaches in one place, links juniors to their parents' contact details for emergencies, and lets coaches report incidents from their phone, at the regatta or back at the club.

BoatLog screenshot with example club data: Check DBS status and qualifications for the adults travelling with the squad.
Check DBS status and qualifications for the adults travelling with the squad. Example data from a fictional club.

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Questions

FAQ

What do I need to take juniors to a rowing regatta?

Consent and emergency contacts for every junior, medical information, enough appropriately checked adults, correct entries, and a plan for the day.

When is the National Schools' Regatta 2027?

The National Schools' Regatta is published for 28 to 30 May 2027 at Dorney Lake.

Where is British Rowing's safeguarding guidance?

On British Rowing's safeguarding pages, including its safeguarding handbooks. Your club welfare officer is the first person to ask.

Related

Guide: Junior rowing: a guide for parents A short guide for parents of junior rowers: starting age, safety, swim tests, age categories, costs to expect, and what the club needs from you. Guide: The rowing club welfare officer role: what it involves What a rowing club welfare officer does, the safeguarding handbooks to know, DBS checks, handling concerns, and a first-month checklist. Guide: UK rowing calendar 2026–27: the major heads and regattas The major UK rowing heads and regattas for the 2026–27 season, with each date marked published or expected, and what your club needs to prepare.

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