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The British Rowing affiliation year: a club admin calendar

The deadlines that come round every year for secretaries, membership secretaries and safety advisers, and the records each one needs.

By Civil Digital, the team building BoatLog · Last updated

BoatLog is independent software from Civil Digital. It is not affiliated with or endorsed by British Rowing or any organisation named in this guide. Always check the current official guidance and follow your club's own procedures.

The year at a glance

  • Autumn: safety audit. Led by the safety adviser. See our safety audit guide.
  • Late winter to spring: membership declaration. The club confirms its membership numbers to British Rowing through ClubHub.
  • Affiliation renewal. Club affiliation, terms and fees are renewed for the new year; fees for members and clubs have typically changed from 1 April.
  • All year: new members. Racing rowers need the right British Rowing membership before entering competitions.

Exact dates change each year. Check British Rowing's club affiliation pages and ClubHub.

What each one needs

Every deadline comes back to the same question: does the club know who its members are, what category they are in, and whether they've paid? Clubs that keep that list current find the declaration takes minutes, not weekends.

How BoatLog helps

BoatLog keeps the club's membership list and subs in one place: categories, who has paid, who is due, and income received. Club subs and British Rowing membership are separate things, but having your own list straight makes every British Rowing deadline easier.

BoatLog screenshot with example club data: Club memberships in BoatLog: who is paid, unpaid and due, by category.
Club memberships in BoatLog: who is paid, unpaid and due, by category. Example data from a fictional club.

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Questions

FAQ

When is the British Rowing membership declaration?

It has been due in the spring in recent years. Check ClubHub and British Rowing's affiliation pages for this year's date.

Is club membership the same as British Rowing membership?

No. Club subs are paid to your club. British Rowing membership is separate and is needed for things like racing.

Does BoatLog connect to ClubHub?

No. BoatLog keeps the club's own records. Submissions to British Rowing are made through British Rowing's systems.

Related

Guide: British Rowing club safety audit: a quick guide for clubs What the annual British Rowing club safety audit is, when it runs, what evidence helps, and how to keep that evidence ready all year. Guide: DBS checks for rowing clubs: who needs one Which rowing club volunteers and coaches need a DBS check, how checks are arranged through the club welfare officer, and keeping track of renewals. Guide: The club rowing safety adviser role: duties and checklist What a club rowing safety adviser does: duties, a first-month checklist for a new adviser, and how to make the role manageable for a volunteer.

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